Istanbul Sabahattin Zaim University Undergraduate Education and Teaching Regulation

ISTANBUL SABAHATTIN ZAIM UNIVERSITY UNDERGRADUATE

EDUCATION AND TEACHING REGULATION

FIRST PART

Purpose, Scope, Basis and Definitions

 

Purpose

ARTICLE 1 - (1) The purpose of this Regulation; To set up the procedures and principles regarding education, registration, and exams conducted in Istanbul Sabahattin Zaim University undergraduate programs and foreign language preparatory programs.

 

Scope

ARTICLE 2 - (1) This Regulation covers the provisions regarding the admission of students to the undergraduate programs of Istanbul Sabahattin Zaim University, education-training, examination, success evaluation, registration freeze, diploma and registration deletion procedures and foreign language preparation programs.

 

Basis

 

ARTICLE 3 - (1) This Regulation has been prepared based on Articles 14, 43 and 44 of the Higher Education Law No. 2547, dated 4/11/1981.

 

Definitions

 

ARTICLE 4 - (1) In this Regulation;

 

a) CGPA: Cumulative Grade Point Average

b) ECTS: European Credit Transfer System,

c) GPA: Grade Point Average,

ç) Dean: The dean of the relevant faculty of Istanbul Sabahattin Zaim University,

d) Relevant committee: The faculty board in faculties, the college board in colleges,

e) Relevant board of directors: Faculty board of directors in faculties, college board of directors in colleges,

f) Undergraduate: After secondary education, higher education covering at least eight semesters or a four-year diploma program,

g) Director: The relevant school director of Istanbul Sabahattin Zaim University,

ğ) Board of Trustees: Istanbul Sabahattin Zaim University Board of Trustees,

h) Rector: Rector of Istanbul Sabahattin Zaim University,

ı) Senate: Senate of Istanbul Sabahattin Zaim University, University: Istanbul Sabahattin Zaim University,

j) University Executive Board: Istanbul Sabahattin Zaim University Executive Board, express.

SECOND PART

Principles Regarding Student Admissions and Registration

 

 

Undergraduate programs and quotas

ARTICLE 5 - (1) Undergraduate programs to be opened in faculties and colleges affiliated to the university and the number of students to be enrolled in these programs are determined by the opinion of the Senate, the approval of the Board of Trustees and the decision of the Council of Higher Education (YÖK).

Student admission

ARTICLE 6 - (1) The following conditions are required for admission to the university:

a) Not being enrolled in any formal undergraduate program of another higher education institution, except for open and distance education programs.

b) To be placed in Istanbul Sabahattin Zaim University as a result of the exam held by the Measurement, Selection and Placement Center (ÖSYM).

c) Having the condition of taking the special aptitude test determined by ÖSYM (Selection and Placement Center), having succeeded in the special aptitude test carried out by the University and being placed in the program.

ç) To be placed in Istanbul Sabahattin Zaim University as a result of Vertical Transfer Exam (DGS) by Measurement, Selection and Placement Center (ÖSYM).

d) The right to enroll in the University in accordance with the provisions of the regulations regarding the Higher Education Institutions’ transition between Associate and Undergraduate Degree Programs, Double Major, Minor and Inter-Institutional Credit Transfer and the principles determined by the Senate published in the Official Gazette dated 24/4/2010 and numbered 27561, and the principles determined by the Senate.

e) To meet the admission requirements set by the University for the admission of students from abroad or to be successful in the exam held by the University for foreign students.

 

Enrollment to the university

ARTICLE 7 - (1) Registration of new students who are entitled to enroll in the university is made by the Registrar's Office between the dates announced by Council of Higher Education (YÖK) or the University, in accordance with the relevant legislation provisions. The candidates who are placed in the university by the central examination conducted by ÖSYM (Selection and Placement Center) can be registered through the University e-Registration System of  Higher Education Council Presidency

(2) The registration dates of the new students, the documents required for registration and the principles to be followed are determined and announced by the University.

(3) The originals of the documents required for registration or a copy approved by the University are accepted. Regarding the military status and criminal record, proceeding will be made upon the candidate's written statement.

(4) Candidates who have an excuse can have their registration done by their proxies determined with a notarized power of proxy provided that they comply with the above mentioned provisions.

(5) Students enrolled in any formal undergraduate program of another higher education institution shall not enrolled in the University, if they have been enrolled, their enrollment is to be deleted and all their rights they have earned due to this enrollment are canceled. Also, when the situation of those who have registered with false information and declaration, false or incomplete documents realized, their records shall be deleted, all rights they have gained due to this registration shall be canceled and legal action shall be initiated against them.

(6) Those who have been expelled from higher education institutions and who have distorted their documents and those who cannot correct their deficiencies in their documents cannot be registered at the University; If registration has been done, the records are deleted and all the rights they have earned due to this registration are canceled.

(7) Students who do not enroll in the enrollment period announced by Council of Higher Education (YÖK) or University are deemed to have given up the right to be a student of the University.

 

Tuition fee

ARTICLE 8 - (1) Education is paid at the university and is accrued annually. Annual tuition fees and ECTS credit fees are determined each year by the Board of Trustees and announced together with the form of payment.

(2) Students who are not able to graduate from the undergraduate program they enrolled in the period of expected gradaute time and at the at the end of an additional year and shall pay the ECTS credit fee for the courses they will enroll in the following semesters.

(3) The annual tuition fee does not include summer school fees.

(4) Students who take courses in summer school and Special-status students pay the ECTS credit fee of the courses they will enroll.

(5) Accommodation, nutrition, transportation, books, education expenses abroad and similar additional services that can be offered by the university are not included in the annual tuition fee. These fees are determined separately by the Board of Trustees and announced together with the payment method.

Student admission through horizontal transfer

ARTICLE 9 - (1) Admission of students through domestic and international higher education institutions to the University and transfer procedures between faculties, higher education and undergraduate programs in the University, Transfer between Associate and Undergraduate Programs in Higher Education Institutions, Double Major, Minor and Institutions It is executed in accordance with the provisions of the Regulation on the Principles of Inter-Credit Transfer and the principles determined by the Senate.

(2) Admission of students through transfer to the university is decided by the relevant board of directors. Adaptation programs recommended by the relevant department chair and approved by the relevant board of directors are applied to these students.

(3) The provisions of article 25 are applied to students who enroll in undergraduate programs whose language of instruction is partially or completely foreign language through horizontal transfer.

 

Student admission through vertical transfer

ARTICLE 10 - (1) Admission procedures of graduates of vocational schools through vertical transfer to undergraduate programs affiliated to the University; is executed in accordance with the provisions of the Regulation on the Continuation of Undergraduate Education of Vocational Schools and Open Education Associate Degree Programs published in the Official Gazette dated 19/2/2002 and numbered 24676 and the principles determined by the Senate.

(2) Orientation programs are applied to the students who register through vertical transfer, recommended by the relevant department chair and approved by the relevant board of directors.

(3) The provisions of article 25 are applied to students who enroll in undergraduate programs whose language of instruction is partially or completely foreign language through vertical transfer.

 

Student exchange

ARTICLE 11 - (1) Within the framework of the agreements to be made with universities in Turkey or abroad, the equivalence of which is accepted by Council of Higher Education (YÖK), students can be sent to universities in Turkey or abroad for one or two semesters and students can be accepted from these universities.

(2) The registration of student at home university continues, while student is on abroad or inland, this period is counted from the maximum education period of the student. Students who go under the exchange program pay the tuition fee of the relevant semester to the University. Within the scope of the exchange program, the issues related to the tuition fee of the students coming to the University are carried out as stipulated in the relevant agreement.

(3) The courses taken by the students from universities in Turkey or abroad and the procedures required to reflect the success grades of these courses are carried out by the Registrar's Office according to the adaptation decisions taken by the relevant board of directors. No diploma or title is given to students who come within the scope of the exchange program; however, a document is given showing the courses and grades they have taken.

(4) To enrolling in the University within the framework of student exchange programs and agreements with other higher education institutions; The provisions of the Regulation on the Student and Faculty Member Exchange Program among Higher Education Institutions published in the Official Gazette dated 18/2/2009 and numbered 27145 and the provisions of this Regulation applied.

 

Double major and minor

ARTICLE 12 - (1) Issues related to double major and minor programs at the University; The Transition Between Associate and Undergraduate Programs in Higher Education Institutions is determined by the Senate within the framework of the Regulations on the Principles of Transferring Double Major, Minor and Inter-Institutional Credit Transfer.

(2) Students who successfully complete the double major program will be given a bachelor's degree and students who successfully complete the minor program will receive a certificate related to that branch.

 

Special-status student

ARTICLE 13 - (1) Special-status students; These are the students who are registered to a higher education institution in Turkey or abroad and are allowed to take some courses taught at the University.

(2) Applications of special-status students are examined and resolved by the relevant board of directors by taking the opinion of the relevant department chair.

(3) Special-status students are not counted as university students and cannot enjoy their student rights.

(4) Special-status students are not given diplomas and titles. However, a document is given showing the courses they have registered and the grades they have taken, if any.

(5) Special-status students pay the ECTS credit fee or tuition fee determined by the Board of Trustees for the relevant year.

(6) Students who have taken courses from the University as a private student, who are registered to the University by lateral transfer or by the central examination held by ÖSYM (Selection and Placement Center), can be exempted from the equivalent courses in the curriculum of the undergraduate program they take as special-status students with the decision of the relevant board of directors.

 

 

 

THIRD PART

Education and Training Principles

Teaching language

ARTICLE 14 - (1) The language of instruction in undergraduate programs at the university is Turkish in programs taught in Turkish. Partially or completely in Arabic or English in programs taught in a foreign language. Students enrolled in undergraduate programs whose language of instruction is partially foreign; should take at least %30 of their curriculum in that foreign language. Students registered in the undergraduate programs whose language of instruction is entirely in a foreign language, During their undergraduate education, they shall take all the courses in the curriculum of the undergraduate program in the relevant foreign language except  the courses included in the first paragraph (i) of article 5 of the Law No. 2547.

(2) With the proposal of the Senate, the approval of the Board of Trustees and the decision of Council of Higher Education (YÖK), programs with a language other than these languages can be opened.

 

Duration of Education

ARTICLE 15 - (1) Students; With the exception of the foreign language preparatory program, starting from the semester in which the undergraduate program courses are enrolled, regardless of whether they renew their registration for each semester, students must complete four-year undergraduate programs with a maximum of seven years, five-year undergraduate programs with a maximum of eight years, six-year undergraduate, within a maximum of nine years.

(2) The provisions of article 44 of the Law No. 2547 are applied in terms of maximum duration of education, additional examinations, enjoyment of student rights and other matters related to duration of education.

(3) Normal education period of the foreign language preparation program is one year and the maximum education period is two years.

(4) The time spent in the previous programs of students who transfer between programs within the university is included in the maximum education period of the newly registered undergraduate program.

(5) Those who cannot graduate from the undergraduate program they enrolled within the normal education period are called as extension students.

 

Academic year

ARTICLE 16 - (1) The academic year consists of the fall and spring semesters, each consisting of at least fourteen weeks, excluding the final exams. Summer school can be opened upon the decision of the Senate after obtaining the appropriate opinion of Council of Higher Education (YÖK).

(2) The academic year can be determined in the form of an annual system on the basis of faculty / college with the recommendation of the relevant board and the decision of the Senate.

(3) Education in the university is carried out according to the academic calendar determined by the Senate. Summer education is carried out according to the provisions of the relevant legislation and the principles determined by the Senate. The Senate may make changes in the academic calendar when it deems necessary.

(4) Education and exams are not held on public holidays. In addition, compensation for courses corresponding to public holidays is not made. However, the courses and exams suggested by the instructors and approved by the relevant board of directors can also be held after weekday working hours and / or on Saturday and Sunday.

 

Instructional plans and courses

ARTICLE 17 - (1) All the compulsory courses included in the subparagraph (i) of the first paragraph of Article 5 of the Law No. 2547 and the minimum education and training activities that include the minimum education studies of the undergraduate program and which are entitled to receive a diploma when achieved, are shown in the education plans. The teaching plans are arranged with a total of 30 ECTS credits each semester, 240 ECTS credits for four-year undergraduate programs, 300 ECTS credits for five-year undergraduate programs, and 360 ECTS credits for six-year undergraduate programs. In the teaching plans, the theory, practice, laboratory and weekly total course hours of the course and University and ECTS credits are specified.

(2) Teaching plans are prepared on the basis of workload in a way to provide the knowledge, skills and competencies that will be gained to the person who will receive a diploma for each undergraduate program, and the proposal of the department board takes effect upon the decision of the related board and the approval of the Senate. The solution of adaptation and similar problems that may occur in the implementation of teaching plans to students is under the authority and responsibility of the relevant boards of directors.

(3) Education in the university; consists of theoretical lessons, seminars, applications, projects, studio, laboratory and workshop studies, practical studies, internships, sketches, application on land, undergraduate studies and / or projects and similar works.

(4) Courses are held on a semester or year basis. The weekly lesson hour of a course is the sum of the theoretical hours of that lesson and the hours of practice and laboratory.

(5) The weekly course programs in accordance with the teaching plan accepted by the Senate are announced by the relevant deanship / directorate at the beginning of each academic year at the date specified in the academic calendar.

(6) Internship is internal and / or external studies aimed at improving the student's ability to transfer the knowledge acquired to the field of application. The internship application principles of the undergraduate programs, which are compulsory for internship, come into force with the proposal of the department board, the decision of the relevant board and the approval of the Senate. Internships are credited with ECTS credit in accordance with the provisions of Article 44 of the Law No. 2547.

(7) Undergraduate study or project; These are personal or group studies conducted under the supervision of advisors and instructors, showing that the student has achieved the desired level of professional knowledge and skills. The issues regarding the graduation study or the execution of the project are determined by the proposal of the department board and the decision of the relevant board.

(8) Some courses can be given through distance education in accordance with the relevant legislation determined by Council of Higher Education (YÖK) with the recommendation of the relevant units and the approval of the Senate.

 

Academic advisor

ARTICLE 18 - (1) A full-time faculty member is appointed by the relevant department chair for each student as an advisor. Academic advisor; watches the student during his education; informs, directs and deals with other problems of the student about undergraduate education, related legislation and academic performance. If necessary, a consultant change can be made by the relevant department chair with the same procedure.

(2) The student's registration, addition, drop-out and withdrawal procedures are done with the approval of the advisor on the dates specified in the academic calendar.

(3) The instructor who will take place of the academic advisor during his / her absence is determined by the relevant department chair.

(4) The procedures such as course registration and adding / dropping courses approved by the academic advisor are carried out through the Student Information System, and system records related to these procedures are kept for their legal period.

Courses

ARTICLE 19 - (1) Courses consist of compulsory and elective courses. Compulsory courses are courses that the student has to take. Elective courses are courses that the student can take by choosing among the recommended courses.

(2) Elective courses are courses defined individually or as a group in the curriculum of each undergraduate program according to the principles determined by the relevant board.

(3) The courses that can be taken depends on the condition that one or more courses have been accomplished before are called prerequisite courses. Prerequisite courses and other conditions, if any, are shown in the curriculum of the undergraduate programs. Prerequisite courses and prerequisites come into force with the proposal of the department committee, the decision of the relevant committee and the approval of the Senate.

(4) An ECTS credit of the course corresponds to the student's twenty-five-hour workload. Student workload refers to the time spent in laboratory, workshop, clinical work, homework, practice, project, seminar, presentation, exam preparation, exam, internship, workplace training and similar educational activities as well as course hours.

 

Common compulsory courses

ARTICLE 20 - (1) From the common compulsory courses in the (ı) sub-paragraphof the first paragraph of Article 5 of the Law No. 2547, Atatürk Principles and the History of Revolution, Turkish Language, Foreign Language and Occupational Health and Safety Law dated 20/6/2012 and numbered 6331. Occupational health and safety in faculties / schools that train graduates who may be occupational safety specialists; these courses are compulsory and shall be ECTS credit courses and  are to be taught for at least two semesters.

 

Class attendance requirement

ARTICLE 21 - (1) Students at the university; Within one semester, are obliged to attend theoretical courses 70% and applied courses 80%. Each instructor checks the compulsory attendance according to these principles.

(2) The instructor giving the course announces the list of students who have not been able to attend the class via the Student Information System on the end date of the courses specified in the academic calendar. These students are considered absent from the specified course and cannot take the final exam and make-up exam for that course. These students, who are considered unsuccessful, are given DZ grade by the instructor who gives the course. Students who fail with a DZ grade from a course are required to follow the lectures next time they took the course  Students are required to attend courses, practices, laboratory studies and participate in other midterm exams and studies to be carried out by the instructor giving the course in line with the principles determined by the relevant board of directors.

(3) The periods during which the athletes and students assigned by the University administration in national teams and inter-university sports events or cultural events cannot continue their education due to the fact that they have to participate in these activities and their preparatory work, are not taken into account in the calculation of the absence time; Students take the exams that they cannot take within these periods (in the periods in which they are allowed to be absent) on the day and time announced by the instructor.

(4) In case of course repetition, the condition of attending the theoretical courses, which have been fulfilled before, is not required. But; The student who repeats the course must comply with the other conditions determined by the instructor giving the course.

 

Registration renewal and course registration

ARTICLE 22 - (1) Students; At the beginning of each semester until the end of the maximum education period, within the periods specified in the academic calendar, have to pay the tuition fee, renew their registrations and make course registration with the support of the academic advisor. Tuition fees, paid by students who do not attend classes despite registration and course registration, are not refundable and will not be deducted from the tuition fee of the next semester / year.

(2) ECTS credited courses in the curriculum for the semester in which the student will attend are called normal course load, and all courses with ECTS credits are semester course load. The normal course load of the student in a semester is 30 ECTS. Course load for one semester can be 45 ECTS at most. Repeated courses are counted towards the normal course load. Students can take a maximum of 50 ECTS credits in a semester with their double major courses.

(3) Students must first register for the courses they have failed from the  previous semesters and have not taken before. This rule is also applies for the selection of summer education courses. A student who fails or does not take the removed course from any course that is removed from the teaching plan and is not replaced with a new equivalent course is exempted from that course provided that he / she completes the required ECTS credit load.

(4) A student who does not register or renew during the dates announced by the university cannot attend classes and exams in that semester and cannot enjoy student rights. This period is counted from the student's maximum education period.

(5) Registration renewal and course registration procedures of the students whose excuses are accepted by the relevant board of directors can be done within the first two weeks of the related semester at the latest.

(6) Students who have successfully completed the compulsory and elective courses shown in the curriculum but failed to complete their internship, undergraduate study or project must register for these courses by paying the ECTS credit fee in the following semesters.

(7) Students who have completed all their courses in the previous semesters since the beginning of the third semester and whose CGPAs are at least 3.00 and above; With the approval of their academic advisors, can take a maximum of two courses from each upper class and a maximum of three courses from CGPA 3.50 and above for each semester they meet this requirement. This rule is also applied for the selection of summer education courses.

(8) Students who fail to complete the normal course load due to the failure to complete the prerequisite course, to participate in inter-university exchange programs and similar reasons may ,take a course  from an upper class with the approval of the academic advisor.

 

Course add-drop and withdrawal

ARTICLE 23 - (1) Add-drop of the courses is done within the first week of each semester with the approval of the advisor. Students can drop some of the courses they have registered during this week or add new ones. It is obligatory to select courses that do not overlap in the weekly course schedule in the course addition process.

(2) Students can withdraw from a registered course until the end of the tenth week with the approval of the academic advisor. In this case, no refund or deduction is made from the tuition fee. Students may withdraw from a maximum of four courses during the normal study of the undergraduate program.

(3) The courses that students cannot leave and withdraw are as follows:

a) Courses for the first two semesters.

b) The only course registered by the student.

c) The course that has not been taken in the previous semesters but has not been taken or failed.

ç) The course that is not taken although it should be taken during the normal education period.

(4) Students are given a ÇK letter grade by the Registrar's Office for their courses.

 

Course exemption

ARTICLE 24 - (1) A student who has previously studied in any higher education institution whose equivalence is accepted by Council of Higher Education (YÖK), may request an exemption by applying to the relevant secretary with a petition for the courses he / she has taken and succeeded in that higher education institution with the original grade results and course contents. Students must make their exemption requests within five working days at the latest after their registration to the University. Requests for exemption or cancellation of exemption / adjustment procedures to be made on the next dates will not be accepted. The exemption request of the student is evaluated by the adaptation commission to be formed by the relevant deanship / directorate, and it is decided by the relevant board of directors.

(2) Students whom an exemption granted, can take a course from the upper class with the approval of the academic advisor in accordance with the rules of taking the course, to meet the course load as much as the ECTS credit they are exempted from. This rule is also applied for the selection of summer education courses.

(3) Students who have previously studied in any higher education institution whose equivalence is accepted by Council of Higher Education (YÖK), are exempted from the courses taken in the previous diploma program and successful according to the principles determined by the Senate and this is processed in the transcript.

(4) In any higher education institution whose equivalence is accepted by Council of Higher Education (YÖK), students who have previously studied are weighted and their grade point average and grade of success are calculated based on the exempted courses and the courses taken at the University.

 

Foreign language exemption and teaching

ARTICLE 25 - (1) Compulsory or optional foreign language preparatory education-training, attendance requirements for foreign language preparation program courses, exams, foreign language success requirements and foreign language exemption procedures published in the Official Gazette dated 23/3/2016 and numbered 29662. It is carried out in accordance with the provisions set out by the Senate with the provisions of the Regulation on Foreign Language Teaching and the Principles to be followed in Teaching Foreign Languages in Higher Education Institutions.

 

 

 

 

 

 

SECTION FOUR

Measuring Success, Exams and Diploma

 

Course success and evaluation

ARTICLE 26 - (1) In measuring students' success in classes; Attendance status, mid-term studies, quizzes, midterm exams, final exams and make-up exams are included in the evaluation. The extent to which these factors affect the course passing and raw achievement grade of the student and the method of measurement and evaluation are specified in the course information form of the relevant course and is announced by the instructor who gives the course before the course registration week specified in the academic calendar each semester.

(2) Course success grades are given by the instructors who give the course on the dates specified in the academic calendar and announced to the students via the Student Information System.

 

Exams and semester studies

ARTICLE 27 - (1) Exams; consists of quiz, midterm, final exam, final make-up exam, midterm make-up exam, graduation exam and additional exams. Of them;

a) Short exams are short-term exams held during the semester. Quizzes do not have to be announced to students in advance.

b) Midterm exams are the exams that are held at least once within the semester within the period determined in the academic calendar.

c) Final exam is the exam held at the end of the semester / year within the period determined in the academic calendar.

ç) The final make-up exam is an exam for students, although fulfilling the conditions to take final exam, who fail to enter the final exam and fails the final exam at the end of the semester / year when the course is taught. The method of calculating the success grade valid in the final exam is also applied in the make-up exam, and the make-up exam grade replaces the final exam grade. There is no make-up exam (due to valid excuses) for the make-up exam and the courses taken at the summer school.

d) The midterm make-up exam is an exam for students who cannot take midterm exams due to their valid excuse. Students who cannot enter the midterm exams due to their excuses, submit the document stating their excuses to the relevant secretariat within five working days at the latest after the exam date in a petition. An excuse exam is given to the students whose excuses are accepted by the board of directors by the instructor who gives the course on the day and hour announced by the relevant deanship / directorate within fifteen business days from the end of the midterm exams. Students who have overlapped exams on the same day and hour are also given a make-up exam right for midterm exams, if they apply to the relevant department with a petition. The principles regarding the make-up exam are determined by the Senate.

e) Graduation exam, in the event that the student who has  maximum two failed courses for graduation at the end of the normal education period or who can graduate by entering the exam of at most two courses, applies with a petition to the relevant secretariat, graduation exam held in the following 15 days of the final exams by the decision of the relevant board of directors.. The student must have taken the courses to take the graduation exam before and fulfilled the attendance requirement. Midterm exam and similar midterm evaluation criteria are not taken into consideration in graduation exams. Graduation exam is not held for projects and similar courses whose success evaluation depends on a certain process. The grade taken in the graduation exam is converted directly to the letter grade according to the grade ranges in the system of 100.

f) In-semester studies are the courses, laboratory and workshop practices, fieldwork, homework, projects, seminars, internships and similar activities performed during the semester.

g) Additional exam, in order to graduate from the undergraduate program they enrolled at the end of the maximum education period, final year students; Two additional exams are granted for all courses they fail and meet the requirements for taking the exam. Those who have reduced the number of failed courses to five courses at the end of these exams will have three semesters for these five courses, and four semesters for students who fail up to five courses without taking additional exams; those who fail a course are given unlimited exam rights without taking advantage of their student rights. Unlimited exam rights are granted to the last year students who want to graduate from the programs they are in, upon increasing their grand point average since they do not have the grade point average for their success, and in risk of breaking off  Of these, there is no requirement to attend classes other than applied, applied included and not taken courses. Students who do not enter the exams to be opened for three consecutive or intermittent periods in total, are deemed to have given up the unlimited exam right and cannot benefit from this right. These students cannot benefit from other student rights other than the right to exam. The grade taken from these exams is converted directly to the letter grade according to the grade ranges in the system of 100.

 

Exam schedules and location

ARTICLE 28 - (1) The location, day and hours of the exams whose dates are determined in the academic calendar are announced by the relevant deanship / directorate at least two weeks before the exams.

(2) Exams are held in University buildings. However, the exams of the courses and applications on the land can also be held on the land and outside the University buildings.

 

 

Exam period

ARTICLE 29 - (1) There is an exam period at the end of each semester courses. During the exam periods, a maximum of three exams can be held on the same day from the courses of the related semester of the undergraduate program that the student is registered.

(2) Undergraduate completion study or project exam is held at the date determined by the relevant department chair until the announcement of the make-up exams at the latest. The exams of the courses that depend on the results of these studies can be done at the end of these studies with the courses that need to be carried out on the laboratory, application and land.

 

Form of examination

ARTICLE 30 - (1) Exams are held in writing. However, upon the request of the instructor giving the course and the decision of the relevant board of directors, the exam is provided by the instructor on the course information form; It can be done orally, as a project or homework.

(2) The lecturers arrange and conduct the exams. If the lecturer giving the course cannot be found at the University on the exam day, the decision of the lecturergiving the course is decided by the relevant department chair upon the recommendation of the lecturor.

 

Appeal to exam grades and grade correction

ARTICLE 31 - (1) The objection to the exam grades is made with a petition to the relevant deanship / directorate within five working days following the announcement of the exam scores. The objection is examined by the faculty member in terms of material error and content; In case it is determined that any mistake has been made, the request for correction is finalized by the relevant board of directors upon the application of the instructor and notified to the Registrar's Office.

(2) Instructor; Within five working days from the date of the announcement of the exam result of the course, he / she can apply for a correction by applying with a petition stating the reasons for wrong grade entry, missing and / or wrong calculation and similar reasons. Grade correction requests are finalized by the decision of the relevant board of directors and the decision is reported to the Registrar's Office with a cover letter.

 

Calculation of the success grade

ARTICLE 32 - (1) One of the following letter grades for each course taken by students is appreciated by the instructor as a semester / year-end letter grade. The scores included in the grade average calculations and the letter grade equivalents, coefficients and successes of these scores are shown below:

(2) Notes that are not included in the averages are:

a) EK (missing) grade is appreciated by the lecturer for the students who are successful in the semester but cannot complete the necessary conditions for the course due to illness or other valid reason. If the student receives an additional grade from any course, he / she has to take a grade by completing the deficiencies within fifteen days from the announcement date of the grade. Otherwise, the EK note will automatically become FF. However, in case of a prolonged illness and similar situations, the duration of the supplementary grade can be extended until the next registration renewal and course registration week with the recommendation of the department chair and the approval of the relevant board of directors.

b) YT (sufficient) grade is not a weekly theoretical, practical or laboratory hour in the teaching plans; It is given to students who are successful in courses such as internships, seminars, undergraduate studies or projects.

c) YZ (insufficient) grade has no weekly theoretical, practical or laboratory hours in teaching plans; It is given to students who fail courses such as internships, seminars, undergraduate studies or projects.

d) DV (in progress) grade, without weekly theoretical, practical or laboratory hours in teaching plans; did not complete courses such as internships, seminars, undergraduate studies or projects; however, it is awarded to successful students.

d) DZ (absentee) grade is given to students who fail because they cannot fulfill their obligations regarding attendance or course practices. DZ grade is treated as FF grade in the grade average calculation.

e) TR (transfer) grade is accepted by the relevant board of directors in any higher education institution whose equivalence is accepted by Council of Higher Education (YÖK), and the equivalence of the courses they have taken and succeeded in that higher education institution, but the grade of success cannot be directly converted into one of the letter grades defined in this article. are given for lessons. The transfer grade is not included in the GPA and CGPA accounts.

f) ÇK(withdrawn) grade is given for the course that the student is allowed to withdraw with the approval of the advisor from the beginning of each semester until the end of the tenth week.

g) GM (not entered) grade is given to the exams that the student does not take. If the student who takes the GM grade in the exams takes the make-up exams, the GM grade is converted into a numerical grade. If he does not take make-up exams, the GM grade turns into zero.

 

Academic success status

ARTICLE 33 - (1) Students who get YT, TR, DD and higher grades from a course are considered successful from that course.

(2) Students who get FF, FD, YZ and DZ grades from a course are considered unsuccessful from that course.

(3) Students whose CGPA is 2.00 and above are considered successful. Students whose CGPA is below 2.00 are deemed unsuccessful.

(4) At the end of the fourth semester of his education in the undergraduate program, the student whose CGPA is below 2.00 is passed to the test status. This student must first repeat the courses in which he / she has received FF, FD, DZ, YZ or ÇK grades to exit the test status. In case the course load is not filled, it can optionally repeat the courses that previously received DD or DC grades. Students with a teststatus cannot take courses for the fifth and subsequent semesters without advisor approval until they leave the test status.

(5)  Academic success levels  of students  are determined according to the weighted grade point averages on the basis of university, faculty / college and department / program. Ranking order; is carried out among all students who take all compulsory / elective courses in the curriculum until the relevant semester and complete the ECTS credit load, including transfer students, transfer students and double major programs. While ranking, priority is given to the student with the highest cumulative GPA. Students with a missing course or ECTS credits from the semester and / or lower semesters in which the degree is ranked are not included in the ranking. Other issues related to the academic achievement ranking of the students are determined by the University Administrative Board.

(6) The success grade of a course; Teaching of the course according to the success assessment system of that course with the grades taken from the midterm exams, quizzes, field work, practice, homework, projects, workshops, seminars, laboratories, internships and similar semester studies, attendance status and final exam determined by the lecturer. The success evaluation system of the courses to be opened is to be published as course information form by the relevant academic staff before the week of the registration of the courses specified in the academic calendar at the latest, and announced to the students via the Student Information System.

(7) The instructor announces the grade of the course within the period specified in the academic calendar at the end of each semester and submits it to the relevant secretariat along with exam papers and other documents.

 

Principles of Course Retaking

ARTICLE 34 - (1) Students who get a grade of FF, FD, DZ, YZ or ÇK from a course; it takes this course again in the first semester it is offered.

(2) It is not compulsory to take the same course in the repetition of a previous elective course; instead, another course can be taken from the same elective group.

(3) Students may retake the courses that they have received DD and DC letter grades in order to increase their CGPA with the approval of the advisor, provided that there is a quota in those courses. The last grade of the student in the transcript is considered valid and affects the GPA and CGPA of the repetitive semester. Students cannot retake courses that have previously received a letter grade of CC and above.

(4) Students who have to repeat courses after completing their normal education period are obliged to renew their registrations and enroll in accordance with the academic calendar.

 

Grade Point Average and Cumulative Grade Point Average

ARTICLE 35 - (1) Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) are calculated as follows:

a) In the Grade Point Average calculation, the multiplication obtained by multiplying the success grade weight coefficients of the courses and the relevant ECTS credits of these courses  taken by the student in the relevant semester are summed up and this total is divided by the sum of the ECTS credits.

b) In the Cumulative Grade Point Average calculation, the multiplication scores of all courses taken by the student from the first semester are multiplied by the ECTS credits of these courses and this sum is divided by the sum of ECTS credits.

c) GPA, CGPA and the exam grade are given after the comma by executing two digits and rounding them. GPA, CGPA and the third digit of the exam grade after the comma are rounded up if it is 5 or more, and down if it is 4 or less.

 

Associate Diploma

ARTICLE 36 - (1) Upon the applicationof a student an associate diploma is given who has completed all the courses including the compulsory ones of the (ı) sub-paragraph of first paragraph of Article 5 of Law No. 2547 in the first four semesters of the curriculum of the undergraduate program which completed with CGPA above 2.00  In the event, the associate degree diploma is granted by the decision of the relevant board of directors within the framework of the provisions of the Regulation on the Acquisition of Associate Degree Diploma or the Adaptation to Vocational Schools of Those who have not completed or could not complete their undergraduate education published in the Official Gazette dated 18/3/1989 and numbered 20112.

 

Baccalaureate Diploma

ARTICLE 37 - (1) Undergraduate examination diploma of students who have successfully completed the compulsory and elective courses in the curriculum of the undergraduate program in which they are enrolled and who fulfill their other obligations within the framework of the examination and evaluation principles determined in this Regulation, and whose CGPA is at least 2.00 out of 4.00. diploma annexis given to help international recognition of academic and professional qualifications. Students enrolled through inter-institutional transfer must have taken at least 60 ECTS credits in the University in order to obtain a bachelor's degree.

(2) The graduation of students is decided on the relevant board of directors. Graduation date is the date when the relevant board of directors decides as graduate date. As the date of graduation, the approval date of the relevant board of directors is written on the diploma.

(3) Diploma date; It is the date when the diploma and its annexes are issued.

(4) Diplomas are signed by the relevant dean / director and the Rector.

(5) Diploma annex; It is arranged and awarded to every student who gets a diploma according to the principles determined by Council of Higher Education (YÖK).

(6) Until the diploma is prepared, a temporary graduation certificate is given upon the request of the student.

 

 

CHAPTER FIVE

Suspending Registration, Registration Cancellation and Exmatriculation

 

Suspending Registration (Registration Freeze)

ARTICLE 38 - (1) Registration of the student; With the condition of paying the tuition fee for the previous years and the year of enrollment, if any, and for justified and valid reasons, a maximum of two semesters in the foreign language preparation program can be frozen for a maximum of four semesters, not exceeding two semesters at once in undergraduate programs. These periods can be extended in compulsory cases by the decision of the University Administrative Board. The tuition fee paid for the year / semester in which the registration is frozen is not refundable, but this amount is deducted from the tuition fee for the next year. The principles regarding record freezing are:

a) The student; If there is a justified and valid excuse for illness, natural disaster, studying abroad, cancellation of military service and similar and if it certifies, the registration can be frozen upon the decision of the relevant board of directors upon his or his deputy's application.

b) The student must make the request for the registration freeze with a petition directly to the relevant secretariat within the first two weeks following the beginning of the courses. Except for the compulsory cases, registration freeze applications made after these deadlines are not accepted. According to the reason for freezing the registration to the student petition; adds the medical report, military service document, disaster document to be obtained from the local chief, document stating that he will study abroad or similar documents.

c) The registration freezing period of the student is specified in the decision of the relevant board of directors. The student who freezes the registration cannot participate in the educational activities during the time he / she freezes the registration and cannot take the exams. This period does not count from the student's maximum education period.

ç) If a compelling reason that requires freezing of registration occurs in the middle of the semester, the student is deemed to have frozen his registration from the beginning of that semester.

 

Cancellation of registration

ARTICLE 39 - (1) The principles regarding cancellation of registration are as follows:

a) The student who wishes to cancel his / her registration from the University at his own request applies to the Student Affairs Department with a petition and "Dismissal Form". Registration of the student is deleted by the Registrar's Office and reported to the relevant units.

b) If the student who has just registered or renewed, wants to leave the University, he / she has to fulfill their financial obligations until the date they want to leave.

c) Registration deletion is done personally and with the written application of the student. However, in special cases and provided that the financial obligations are fulfilled, a proxy determined by the student through a notary can deregister from the University. The student whose registration is deleted is dismissed from the University and the diploma in the file, if any, is returned to him.

ç) Other issues related to the registration deletions are determined by the University Administrative Board.

d) The provisions in this article are also applied for students who have become unregistered due to other reasons not included in this Regulation.

e) Registration of students who transfer to another higher education institution in accordance with the Regulations Regarding the Transition between Associate Degree and Undergraduate Degree Programs in Double Higher Education Institutions, Double Major, Minor and Inter-Institutional Credit Transfer is deleted by the Registrar's Office and reported to the relevant units.

 

Exmatriculation

ARTICLE 40 - (1) The students whose status is stated below are exmatriculated from the University by the relevant board of directors and reported to the relevant units:

a) Students who have been exmatriculated from the University according to the Higher Education Institutions Student Discipline Regulation published in the Official Gazette dated 18/8/2012 and numbered 28388.

b) Students who are found to be unable to continue their education due to death or their medical conditions.

c) With the decision of the University Administrative Board and the approval of Council of Higher Education (YÖK); Students who do not pay tuition fees and / or renew their registration for four consecutive years.

CHAPTER SIX

Miscellaneous and Final Provisions

High Honor’s List and Honor’s List students

ARTICLE 41 - (1) Students who do not receive disciplinary punishment during their undergraduate studies and who complete their education with at least 3.50 CGPA become high honor students, and students who complete between 3.00-3.49 with CGPA become honor students.

(2) It is written on the back of diplomas of high honor or honor students and to the diploma supplement that they are high honor or honor students.

 

Discipline

ARTICLE 42 - (1) Discipline works and procedures of students studying at the university; Higher Education Institutions are carried out in accordance with the provisions of the Student Discipline Regulation.

(2) Tuition fee for students who are suspended from university for disciplinary action is not refunded and deducted from the tuition fee of the next semester / year.

(3) Students who have been suspended from the University for at least one semester due to disciplinary crime cannot attend the courses they have enrolled in the relevant semester / year and cannot take exams for these courses. These students who are deemed unsuccessful due to absenteeism are given DZ grade by the instructors of the course.

 

Scholarships

ARTICLE 43 - (1) Scholarships and discounts provided to students placed in scholarship and discounted undergraduate programs of the university only include tuition fees or discounts on tuition fees. Apart from this, housing, nutrition, transportation, books, summer education, special studentship, education abroad and similar expenses are excluded from the scholarship.

(2) Scholarships and discounts are non-refundable and continue during the normal education period of the student's undergraduate program and for an additional year, without requiring success conditions such as grade point passing or passing the course and includes one year of the foreign language preparatory class.

(3) The principles regarding other scholarships and discounts provided to the students by the University are announced with a directive determined by the Board of Trustees.

 

Notification and address reporting

ARTICLE 44 - (1) All kinds of notifications are deemed to have been completed by making a registered and registered mail via mail to the permanent address that the student notified during the registration to the University. By giving an electronic address suitable for notification, the student who wants to be notified to this address may also be notified electronically.

(2) The notifications to be made to the addresses of the students who have reported the address they have given while registering at the University as wrong or incomplete or who have not changed their residence address with a petition to the Student Affairs Office are deemed to have received them.

 

ID card

ARTICLE 45 - (1) A student ID card is issued to each student who has just registered at the university.

(2) Exmatriculation reports of the students who leave the university or  excluded from the university or graduated from university are acknowledged by the Student Affairs Comitte to the Higher Education Information system and following their student rights are to be finished.

 

Cases without provisions in the regulation

ARTICLE 46 - (1) In cases where there is no provision in this Regulation; Higher Education Council decisions and other relevant legislative provisions are applied.

 

Implemented regulation

ARTICLE 47 - (1) The Istanbul Sabahattin Zaim University Undergraduate Education and Training Regulation published in the Official Gazette dated 17/1/2013 and numbered 28531 has been repealed.

Enforcement

ARTICLE 48 - (1) This Regulation comes into force on the date of its publication.

Execution

ARTICLE 49 - (1) The provisions of this Regulation are executed by the Rector of Istanbul Sabahattin Zaim University.

Note: Whenever there is any conflict between any provision of this Regulations, its Turkish version is taken into account.